- Council Meetings
(a) Meetings of Council shall normally be held in open session.
(b) The Speaker shall annually propose a yearly schedule of regular Council meetings, to be approved by Council.
(c) Notice of regular or special meetings shall be served no fewer than seven calendar days in advance.
(d) Notice of emergency meetings may be served with as little as 24 hours notice. Actions taken at an emergency meeting may be reconsidered at the next regular or special meeting.
(e) Notices shall include the date, time, and location of meetings, which must take place on the University of Waterloo campus, and the agenda, which shall include any motions that are proposed for consideration at the meeting by the Speaker, the Council Executive Committee, or the Board of Directors, and any motions for which prior notice was given at the previous meeting or of which the Speaker was otherwise advised.
(f) Any supporting documentation for motions proposed for consideration by the Speaker, the Council Executive Committee, or the Board of Directors must be sent to Council no fewer than three calendar days in advance of the meeting at which the motion is to be considered.
(g) Motions may also be made from the floor with the approval of two-thirds of the present voting members.
(h) Changes to Council Policies will require two readings, with a vote at both readings.
(i) Quorum for meetings of Council shall be one-third of its current number of voting members. Vacant seats shall be ignored for the purpose of calculating quorum.
(j) The Speaker shall refrain from participating in debate while presiding over meetings and shall only vote when the vote is taken by secret ballot.
(k) Tie votes shall be considered defeated.
(a) Graduate student members on the University Senate and/or Board of Governors shall have the privilege to attend and to speak at meetings of Council in open session. Council may grant these privileges to other graduate students on the recommendation of the Council Executive Committee. The privileges shall automatically lapse on April 30.
(b) There shall be a standing invitation to all members of Council Standing Advocacy Committees. Commissioners shall have the right to speak to matters pertaining to their committee’s mandate.
(c) There shall be a standing invitation to all graduate students serving on University committees that make decisions on or advise on decisions that affect graduate students.
(d) Councillors shall attend meetings; keep familiar with the business of Council; participate in committees, subject to vacancies; liaise between the Council and the students in the department they represent; and uphold the mission, vision, and values of the GSA.
- Political Positions
(a) Council’s political positions shall inform the GSA’s lobbying and shall be communicated to the relevant authorities whenever appropriate. A political position shall consist of both a statement of the position and the rationale for its adoption.
(b) A list of Council’s political positions shall be maintained on the GSA website in a widely accessible format.
(c) The Council Executive Committee shall conduct a yearly review of the political positions and shall recommend to Council any modifications or repeals.
(a) For limited time-sensitive matters as determined by CEC, notice of a special or emergency e-vote may be served under the same notice period as a special or emergency meeting, respectively.
(b) An e-vote will consist of:
- A motion to allow the matter to be considered by e-vote, which requires a two-thirds majority of the votes cast; and
- Any subsequent motions pertaining to the matter at hand.
iii. A mover and a seconder for each subsequent motion.
(c) Voting will be open for a twenty-four (24) hour period and shall include a business day.
(d) The result of the vote on each motion, including the number of votes casts, the number for, the number against, and the number of abstentions, will be communicated promptly at the close of voting.
(e) Quorum for an e-vote will be the same as quorum for a Council meeting.
(f) If the first motion fails, the ballots for all subsequent motions will be destroyed, and a subsequent emergency meeting will be called to allow discussion of the issues. Otherwise, any subsequent motions will pass or fail by simple majority of votes cast.
(g) Any motion passed as the result of an e-vote has the same force and effect as if it were passed during a special or emergency meeting.